STOP Wasting Time! 25 Excel Shortcuts You NEED

Drowning in data? Spending hours clicking menus in Excel? You need to learn some Excel shortcut keys. If you work with data daily, you probably use Microsoft Excel. So why waste time clicking through endless options when these shortcuts can help you work faster and smarter?

This article will share 25 of the most essential Excel shortcut keys that will boost your productivity in 2025.

Essential Excel Shortcut Keys for Beginners

If you are new to Excel, these basic shortcuts will make your work much easier:

Ctrl + C — Copy
Ctrl + V — Paste
Ctrl + X — Cut
Ctrl + Z — Undo
Ctrl + Y — Redo
Ctrl + A — Select All
Ctrl + S — Save
Ctrl + P — Print
Ctrl + F — Find

Start with these before diving into advanced Excel shortcut keys.

Advanced Excel Shortcut Keys for Power Users

Once you master the basics, these shortcuts will help you navigate Excel like a pro:

Ctrl + Shift + L — Apply/Remove filters
Alt + = — AutoSum selected cells
Ctrl + Arrow Keys — Jump to the edges of a data range
Ctrl + Shift + “+” — Insert a new row or column
Ctrl + “-” — Delete a row or column
Ctrl + Space — Select entire column
Shift + Space — Select entire row
F4 — Repeat the last action

For a complete breakdown, check out the Mastering Excel Spreadsheet & Workbook — Formulas And Functions course.

Excel Shortcut Keys for Formatting Data

Formatting your data correctly is crucial for clarity and readability. Use these shortcuts to format data effortlessly:

Ctrl + 1 — Open Format Cells dialog box
Ctrl + B — Bold
Ctrl + I — Italics
Ctrl + U — Underline
Alt + H + O + I — Auto-fit column width
Ctrl + Shift + “$” — Apply currency format
Ctrl + Shift + “%” — Apply percentage format

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Microsoft Excel Shortcut Keys for Pivot Tables

If you work with Pivot Tables, these shortcuts will save you hours of effort:

Alt + N + V — Insert a Pivot Table
Alt + J + T + F — Refresh Pivot Table
Alt + J + T + D — Delete a Pivot Table
**Ctrl + Shift + * ** — Select entire Pivot Table

Excel Quick Keys for Spreadsheet Functions

Excel functions and formulas are powerful tools, but shortcuts make them even better:

Alt + M + U — Open Formula Builder
Shift + F3 — Insert function
Ctrl + Shift + Enter — Apply an array formula
Ctrl + ` (Grave Accent) — Toggle formula view

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Conclusion & Bonus Tips

Work smarter, not harder. These 25 Excel shortcuts will boost your productivity and efficiency in no time. But don’t stop here!

Explore Mastering Excel Spreadsheet & Workbook — Formulas And Functions for in-depth training.
Take the Essentials Of MS Excel — Formulas And Functions free course to enhance your Excel skills.
Earn a free Diploma in Microsoft Excel to add a valuable certification to your resume.

What’s your favorite Excel shortcut? Share it in the comments below!