Moving an office is not easy, because you need to think through all the logistics of the move in such a way that workflows are not disrupted or affected by the move. At the same time, you need to take inventory and pack your belongings.

It is good if some employees can continue working remotely. If not, try to distribute the preparations for the move among the employees, including packing. If it will greatly affect the efficiency of work, it is better to delegate packing to professional movers https://paramountmoving.ca/vancouver/service/office-moving-service/.

Generally, to ensure the safe moving of your belonging to the new office location, you better follow next steps:

Data backup

Start the moving preparation by backing up all data on computers, external hard drives, and servers. This protects valuable information in case of accidental damage.

Disconnect devices

Unplug devices, bundle cables, and label each one to match the corresponding device. This will make reassembly much easier.

Power off properly

Power down computers, printers, and other electronics as instructed in the user manual, ensuring a safe shut-down.

Remove ink and toner cartridges

If you have printers and copiers at your office, remember to remove ink or toner cartridges to prevent leaks during transit. Place them in sealed bags if they must be transported separately.

Proper packaging

• If possible, pack devices in their original boxes with the original padding
• If unavailable, use appropriately sized boxes and line them with anti-static bubble wrap or foam.

Cover monitors and other delicate components with screen protectors and anti-static materials to prevent scratches and static damage.

Label and secure

Clearly label each box with its contents and indicate if it’s fragile. This helps movers handle the items with care. Use strong packing tape to seal boxes securely, and if possible, add “This Side Up” or other relevant handling instructions.

For large or sensitive equipment, such as servers or photocopiers, consult professional movers experienced with electronics to ensure secure handling. They often use specialized crates and padded moving blankets to reduce the risk of damage. 

On the moving day, make sure that the moving truck is filled properly, with “fragile” and “delicate”-labeled boxes on top. The task of reassembling falls either on movers, if there was such a condition in your contract, or on your co-workers. After reassembling furniture and the equipment, make sure that all the devices are plugged in and work properly.