Ever started a new job and felt lost on the first day? Papers everywhere, can't find anything, nobody knows what you need to do? That happens when companies don't have a good onboarding system. New employees need a clear process to start work smoothly. HR departments handle lots of paperwork, training, and tasks for each new hire.
Without a good system, things get messy fast. SharePoint makes onboarding much easier for everyone. It comes with various features and tools that minimize all the hurdles of the traditional onboarding system.
Eager to know how? Then keep reading because below are the main ways it helps HR departments. Keep reading to see how it works.
5 Ways SharePoint Helps the HR Department in Onboarding
SharePoint is now widely being used in the corporate environment for various purposes. But the way it helps HR departments with onboarding can’t be underestimated. If your HR department is already struggling with onboarding, then it may just be the perfect choice for you. Read on to discover how.
1. Centralized Onboarding Portal
New employees feel overwhelmed when they get information from different places. Email from HR, phone call from manager, papers from the IT department. Everything was scattered around. Hard to know what to do first. SharePoint creates one place for everything. The new hire portal has all the information in the same location. Company policies, welcome messages, first-day instructions, contact lists - everything organized and easy to find.
HR teams don't need to send the same emails over and over. Then all the employees of your office can use the same thing. This saves time and prevents mistakes. However, transitioning to SharePoint may come with problems. Considering this, you can opt for Kofax UAE solutions, which offer a seamless transition to this amazing tool.
2. Document Management Made Easy
Paper forms get lost. Email attachments end up in the wrong folders. Important documents disappear when people need them most. Traditional document handling creates headaches for HR teams. SharePoint stores all onboarding documents in organized folders.
HR knows new employees always get current information. When you have document templates available, you don’t have to do everything from scratch. You can use them and save your time. Contract templates, welcome letters, and training checklists, you have countless options.
3. Automated Workflows for HR Tasks
HR departments repeat the same tasks for every new employee. Send a welcome email, schedule an IT setup, assign desk space, and enroll in benefits. Doing everything manually takes too much time and creates mistakes. SharePoint workflows automate routine tasks. When HR adds a new employee to the system, workflows start automatically. IT gets a notification to prepare the computer.
The facilities team gets a request for a desk assignment. Manager receives onboarding checklist. Task assignments happen automatically, too. New hire gets a list of things to complete in the first week. Manager gets reminders about check-in meetings. HR gets alerts when forms are missing or overdue. Approval processes move faster with workflows. When a new employee submits an expense report or a time-off request, it goes to the right person automatically.
4. Access to Training Resources
Without a good training system, people get confused and make mistakes. SharePoint learning portal organizes training materials by topic and importance. New hires see exactly what they need to learn first. All kinds of media you have, like videos and documents, everything can be found in a single place.
Progress tracking shows what training is complete and what still needs attention. HR can also keep an eye on the employees and see who has finished the training and who hasn’t. With this, they can better understand the new recruiters.
5. Tracking Progress and Compliance
HR departments need to prove they follow employment laws and company policies. Compliance reports are generated automatically. HR can see the progress of new employees related to their training, and this helps them take them to the next stage. You have a dashboard where all this is visible, and you don’t have to run into anything complex or manual.
They can spot problems early and fix them before they get worse. Deadline alerts prevent missed requirements. The system sends warnings when training deadlines approach. New employees get reminders about incomplete tasks. HR gets notifications about overdue items. Historical data helps improve the onboarding process. HR can see which steps take the longest and cause the most problems.
Opt for SharePoint and Simplify Your HR Department Workload
Your HR has various duties, and onboarding can drain them drastically. You can get in touch with experts to make a smooth transition to SharePoint. Contact professionals now and reap the benefits of SharePoint.
